What is a Letter of Enrollment (LOE)?

What is a Letter of Enrollment (LOE)? A letter of enrollment is an official letter that confirms your enrollment at the university. It confirms the admission of a student into a programme and also acts as proof of enrollment in current institution. Know in detail about the enrollment letter, along with its purpose and contents from this page.

An enrollment letter is an official document that highlights the status of admission of students to a university. It is proof of enrollment in current institution which in turn confirms the admission of a student for that specific course of study. Students wait for the confirmation of admission once the application form has been submitted successfully. The admission process is finally confirmed after the verification of all documents and application forms submitted by the students. Since the letter of enrollment differs from country to country. In this article, we will inform you what a Letter of Enrollment is and how it is different from an offer letter.

What is Enrollment Letter?

An enrollment letter is an official letter issued by the university to confirm the enrollment of a student. It confirms that a seat has been already secured by a student at a university. It also confirms the semester and date of commencement of the course. An enrollment letter is sent to the students in the form of a letterhead that states the students’ ID, course in which admission has been taken, course type, student ID, academic year, etc. It is usually sent to students on their registered email ID.

How to get Enrollment Letter from College?

To receive the enrollment letter from the college, students are required to pay the initial tuition fee amount. The tuition fee has to be paid to secure a seat in any university. However, the amount which the applicant needs to pay varies from university to university. Some university asks students to deposit partial fees while some universities ask students to deposit complete fees. This letter is issued by universities in the UK and Australia. In the UK, it is also called the CAS letter, whereas in Canada it is called the name of Letter of Acceptance.

Letter of enrolment issued by the Australian universities includes what the student is going to study, the date of commencement and end date of the course and how much fee the student has paid and how much is remaining (if the student has paid a partial amount). Students are required to keep the LOE with them along with their Australian Student Visa till the completion of their course.

Purpose of Enrollment Letter

While applying for the student visa, a letter of enrollment acts as proof of registration for the candidate. Letter of Enrolment is very beneficial for international students. It can be used for the following purposes:

• For student permit application: The student permit application is best supported by the enrollment letter. It not only accelerates the process of the visa application but is required at the time of extension of a study permit.
• Helps in bank procedure: This letter acts as proof of bank procedure. The letter can be used while applying for an education loan in your home country. Banks will get an idea about the total amount which they need to transfer/sanction to students. It contains all the details regarding the tuition fee and what other charges a student has to pay at the time of enrollment.
• Social insurance number: The social insurance number is a requirement for students going to study in Canada. Hence, a letter of enrolment will be used to apply for the same.
• Co-op Work Permit Letter: The letter is useful to obtain or extend the Co-op Work Permit.

Contents of the Enrollment Letter

The letter of enrolment from any university around the globe shall have the following information:

• Personal details of students (name, ID number, age, contact etc)
• Details of the institution
• Course details
• Date of nomination
• Terms and conditions
• Restrictions and Allowances
• The validity period of LoE
• Signatories and Undertakings

Sample Letter of Enrollment 

Here is a sample of the letter of enrollment below, from one of the universities in Germany for an international applicant:

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What is an Offer Letter?

An offer letter is issued by the university once the student’s application is approved and he/she is eligible to be admitted to a particular course. All those who receive the offer letter are required to sign and resend it back to the university to confirm the acceptance of admission. So, an offer letter is an acknowledgement and confirmation of a student’s acceptance of the rules and regulations specified by the university.

But, it is not the final confirmation of admission of students. This letter can be used by students to apply for a student visa and complete other admission formalities of the university. There are two types of offer letters conditional offer letter and Unconditional Offer Letter. You can read the difference between the Conditional and Unconditional Offer Letters as well. 

How to Respond to Your Letter of Enrollment?

Once you get your letter of enrollment, you can either:

• Accept your offer, 
• Defer your offer, or
• Reject your offer

Some universities abroad may not give applicants the option of differing their applications, hence they only have two options in this case. Irrespective of what applicants wish to do with their application, they should decide within the stipulated timeline as proposed and then take necessary actions. For this, applicants must carefully review the letter of enrollment, get help if required and then respond to the letter as changes may not be possible after any action is taken.

Need more help? Get in touch with our team of expert counsellors for admissions/application-related details. Sign up for free here and request a callback - Shiksha Study Abroad Counselling.