Updated on Feb 15, 2024 05:01 IST
Rashmi Karan

Rashmi KaranManager - Content

The MS Excel syllabus mainly commences with the basics, which include understanding the Excel interface, entering and formatting data, and wielding essential formulas and functions like SUM, AVERAGE, and COUNT. In the next level, you will learn how to organize, sort and format your data to get the most out of it. 

Next, you'll learn to transform your data into compelling visuals with bar charts, pie charts, and more, mastering customization to make them informative and attractive. By the end, you will be a pro at building practical spreadsheets, confidently analyzing data with PivotTables, and presenting your findings clearly, preparing you to tackle tasks in work, school, or personal projects. Let us check out what the MS Excel syllabus usually entails.

MS Excel Syllabus

Manage Workbook Options and Settings 

Create Worksheets and Workbooks

  • Creating new workbooks 
  • Saving workbooks 
  • Closing workbooks 
  • Opening workbooks 
  • Selecting cells 
  • Import data 
  • Add a worksheet to an existing workbook 
  • Copy and move a worksheet

Navigate in Worksheets and Workbooks

  • Search for data within a workbook 
  • Navigate to a named cell, range, or workbook element
  • Insert and remove hyperlinks 

Format Worksheets and Workbooks

  • Rename a worksheet 
  • Change worksheet order and colour
  • Insert and delete columns or rows 
  • Change workbook themes 
  • Adjust row height and column width 
  • Insert headers and footers

Customise Options and Views for Worksheets and Workbooks

  • Hide or unhide worksheets 
  • Hide or unhide rows and columns 
  • Customise the Quick Access toolbar 
  • Modify document properties 
  • Display formulas 

Configure Worksheets and Workbooks for Distribution 

  • Inspect a workbook for hidden properties or personal information
  • Inspect a workbook for accessibility and compatibility issues

Apply Custom Data Formats and Layouts

Apply Custom Data Formats and Validation

  • Create custom number formats 
  • Populate cells by using advanced Fill Series options
  • Configure data validation 

Apply Advanced Conditional Formatting 

  • Create custom conditional formatting rules 
  • Create conditional formatting rules that use formulas
  • Manage conditional formatting rules 

Data Filtering

  • Using AutoFilters 
  • Applying a custom AutoFilter
  • Creating advanced filters
  • Applying multiple criteria 
  • Using complex criteria
  • Copying filtered results to a new location 
  • Using database functions

Create and Modify Custom Workbook Elements 

  • Create and modify simple macros 
  • Insert and configure form controls

Auditing Worksheets 

  • Tracing precedent and dependent cells 
  • Tracing errors 
  • Cell Validation

Create Tables

Create and Manage Tables

  • Create an Excel table from a cell range 
  • Convert a table to a cell range 
  • Add or remove table rows and columns

Manage Table Styles and Options

  • Apply styles to tables
  • Configure table-style options
  • Insert total rows 

Filter and Sort a Table

Perform Operations with Formulas and Functions

Summarise Data by using Functions

Perform Conditional Operations by using Functions

Format and Modify Text by using Functions 

  • Format text by using RIGHT, LEFT, and MID functions
  • Format text by using UPPER, LOWER, and PROPER functions 
  • Format text by using the CONCATENATE function 

Create Charts and Objects

Create Charts

  • Create a new chart
  • Add additional data series
  • Switch between rows and columns in the source data
  • Analyze data 

Format Charts

  • Resize charts 
  • Add and modify chart elements 
  • Apply chart layouts and styles 
  • Move charts to a chart sheet 

Insert and Format Objects 

  • Insert text boxes and shapes 
  • Insert images 
  • Format charts
  • Modify object properties 
  • Add alternative text to objects for accessibility

Apply Custom Data Formats and Layouts

Apply Custom Data Formats and Validation

Apply Advanced Conditional Formatting and Filtering 

  • Create custom conditional formatting rules 
  • Create conditional formatting rules that use formulas
  • Manage conditional formatting rules

Create and Modify Custom Workbook Elements 

  • Create custom colour formats 
  • Create and modify cell styles 
  • Create and modify custom themes 
  • Create and modify simple macros 
  • Insert and configure form controls 

Prepare a Workbook for Internationalization

  • Display data in multiple international formats 
  • Apply international currency formats 
  • Manage multiple options for Body and Heading fonts

Create Advanced Formulas

Apply Functions in Formulas

Look up data by using Functions

Apply Advanced Date and Time Functions

  • Reference the date and time by using the NOW and TODAY functions 
  • Serialize numbers by using date and time functions

Perform Data Analysis and Business Intelligence

  • Import, transform, combine, display, and connect to data 
  • Consolidate data
  • Perform what-if analysis by using Goal Seek and Scenario Manager 
  • Calculate data by using financial functions 

Troubleshoot Formulas

  • Trace precedence and dependence 
  • Monitor cells and formulas by using the Watch Window

Define Named Ranges and Objects 

  • Name cells 
  • Name data ranges 
  • Name tables 
  • Manage named ranges and objects

Create Advanced Charts and Tables

Create and Manage PivotTables

  • Create PivotTables 
  • Modify field selections and options 
  • Create slicers 
  • Group PivotTable data 
  • Add calculated fields 
  • Format data 

Create and Manage Pivot Charts

  • Create PivotCharts 
  • Manipulate options in existing PivotCharts 
  • Apply styles to PivotCharts 
  • Drill down into PivotChart details

Security  

Security Features

  • Unlocking cells
  • Worksheet protection
  • Workbook protection
  • Password-protecting Excel files

Remember, the exact syllabus details might differ based on your chosen course and learning goals.

FAQs - MS Excel Syllabus

What is MS Excel?

MS Excel is a spreadsheet program developed by Microsoft for calculating, visualizing, and managing data. You can create and format spreadsheets, analyze data, and perform complex mathematical calculations with Excel.

Why do I need to learn Excel?

Excel is essential because it is widely used in various fields, such as business, finance, education, and healthcare, for data analysis, financial modelling, and information organization. It enhances your problem-solving skills and increases your value in the job market.

Is Excel difficult to learn?

Excel is user-friendly and starts with essential functions that are easy to understand. As you progress, you will encounter more complex features, but with practice and guidance, mastering Excel is achievable for students of all backgrounds.

What are the basic features of Excel?

Primary features of MS Excel include:

  • Creating worksheets.
  • Entering and formatting data.
  • Basic calculations.
  • Using simple formulas and functions (like SUM and AVERAGE).
  • Creating basic charts and graphs.

How do I create a simple spreadsheet?

To create a simple spreadsheet - Open Excel, select a blank workbook and start by entering your data into the cells. Use the columns and rows to organize your data logically. You can adjust the size of the cells to fit your content.

What are formulas and functions in Excel?

Formulas are expressions that perform calculations on values in your worksheet. Functions are predefined formulas in Excel, such as SUM, AVERAGE, or MAX, that perform specific calculations using your provided data.

How can I make my Excel sheet look professional?

You can make your Excel sheet look professional by -

  • Using cell formatting options like font size, colour, borders, and shading
  • Applying number formatting for currency, dates, or percentages.
  • Organizing your data clearly
  • Using headings to make your spreadsheet easy to read.

Can I use Excel for data analysis?

Excel has powerful data analysis tools like PivotTables, charts, and conditional formatting that help you analyze and visualize data, identify trends, and make informed decisions.

What is a Pivot Table, and how do I use it?

A Pivot Table is a tool that allows you to summarize and analyze large datasets. It enables you to rearrange and filter your data dynamically. To use it, select your data, go to the Insert tab, and choose PivotTable. Excel will guide you through the setup.

Can Excel be used for project management?

Yes, Excel is an effective tool for project management. You can create timelines, track project status, manage budgets, and allocate resources.

How do I use Excel for financial calculations?

Excel offers various financial functions like PV (Present Value), FV (Future Value), and PMT (Payment) for calculating loans, investments, and other financial operations. Access these functions through the Formulas tab.

Can Excel integrate with other software and services?

Yes, Excel can integrate with various other software and services, including Microsoft Power BI for advanced data analysis and visualization, Microsoft Access for database management, and many third-party applications through APIs for enhanced functionality and data exchange.

How do I analyze trends in Excel?

Use charts and conditional formatting to identify trends visually. The TREND function can help you forecast future values based on historical data. PivotTables are also excellent for summarizing data to analyze trends over time.

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Following are the top exams for MS Excel. Students interested in pursuing a career on MS Excel, generally take these important exams.You can also download the exam guide to get more insights.

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Answered a month ago

Henry Harvin could be opted by taking admission to learn Tally ERP, Tally Prime, and MS Excel. This institute gives the entire course on Tally including practical training along with certification; their fees run between INR 8,500 - INR 9,500. NIIT Institute offers another structured course on Tally

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Subhash Kumar Gupta

Contributor-Level 10

Answered a month ago

There are multiple platforms (Coursera, Udemy, etc.) available online, where you can get training in MS Excel both at basic and advanced levels.

Please note, that practice is the key.

 As many practicals you do, you will get better.

These courses are both paid and free depending on the content and drat

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